Work Package 8 Rapid Exchange Forum (REF) of the ´Population Health Information Research Infrastructure (PHIRI)´ - project aims to establish a sustainable infrastructure to support rapid exchange between actors from competent authorities, their advisors, researchers and stakeholders in the joint efforts to handle the COVID-19 pandemic. The emphasis is to collect and disseminate existing information and generate new (evidence-based) information as needed. This is, amongst others, done by bi-weekly meetings of interested national authorities, researchers, EU services and expert networks. This document (Deliverable 8.2) presents the templates used to coordinate and execute this exercise. Results can be found here: https://www.healthinformationportal.eu/rapid-exchange-forum