ABSTRACTThe documentation of seven academic institutional repositories (IRs) was compared and contrasted. This was followed by semi‐structured interviews with six practitioners experienced in the set‐up, management and maintenance of IRs, including representatives of three JISC FAIR projects. The aim was to identify the requirements of policy documentation provided by IRs. Although many issues were found to be handled differently, several common factors emerged. These included the importance of developing documentation in collaboration with academics, departments and senior management. Policies should be formulated only when the aims of the IR have been clearly defined and the documentation itself should be concise and understandable, with the rights and responsibilities of stakeholders clearly presented.